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#Outlook for mac search mail how to
#Outlook for mac search mail archive
#Outlook for mac search mail free

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#Outlook for mac search mail archive

If you haven't created an archive folder in the past, you will be prompted to create one before the message is sent to Archive.To archive emails, select a message and click the archive button from the drop down ribbon.This way, your inbox still remains clean while your emails are preserved till they become important again. So, if you feel you may someday need a particular message, then we recommend you send it to the archive folder. Deleting emails means getting rid of them completely. Archiving is a way to get rid of old emails you might need in the future.

#Outlook for mac search mail how to

Archive and delete old messagesĪnother way of how to organize Outlook email is archiving and deleting old messages. We recommend you categorize new emails immediately after reading them.

To add messages to a particular category, select the choiced email, click categorize, and assign to a color/categorization.Īgain, you will have to do this manually for every single message.

Rename your category according to preference by checking the box in front of a color and clicking Rename.

In the home section of your Outlook app, select Categorization.

This way you’ll label your emails appropriately. Outlook offers 6 different colors you can rename into whatever category you need. This is a built-in Outlook feature that is quite easy to set up. Categorization offers you the ability to identify your emails with colors. Utilize Outlook categorizationĬategorization is another way you can organize Outlook email. If an email gets through and you don’t want to see it in your Focused Inbox, right click it and choose “Move to Non-Focused.” 3. To turn on Focused Inbox, simply go to your settings menu and choose Display settings → Focused Inbox. The program uses algorithms to recognize emails from your regular contacts and to sort out automatically generated messages or spam. Outlook offers the “Focused Inbox” to push bulk emails to the “other” folder so that you will only receive important messages in your main Focused folder. Advertisements, promotions, and regularly scheduled system check emails from a variety of programs aren’t the sort of things you need to be weeding through as you start your working day.

No matter how secure and discerning your email server is, you are still likely to receive plenty of messages that don’t require an immediate response – or any response at all. Take Advantage of the Focused Inbox Feature Note: when a folder is deleted, all emails in that folder will be deleted alongside. To move messages to a created folder, simply drag them from the inbox to the created folder.Next, from the default folders select where to place your folder, and then press Ok.Since we are talking about emails, select “Mail and Post Items”. In the pop-up window, type a folder name and select what you are creating the folder for.To create a folder, in the ribbon, select the Folder tab and select New folder. At the top, you will find your ribbon with various options.How to create folders in Outlookĭepending on the version of the Outlook you use the process might be slightly different. Below is how you can create folders and move emails with ease. With Outlook, you will have to do so manually which can be time-consuming. Unlike with Gmail, you are unable to set email filters to send emails to a custom folder as they arrive. Once your folders are created you will have to manually move emails into the relevant folders. These could be folders like work emails, meetings, marketing etc. All you have to do is create various folders depending on your needs. This is one of the ways you can organize Outlook inbox with ease. The purpose of these folders is to help you organize your messages through proper email allocation. Your everyday Outlook only has inbox, sent items, draft, deleted items, and outbox. Unlike Gmail and other popular email providers, Outlook offers a rather small number of default folders.

#Outlook for mac search mail free

Try it FREE How To Organize Email In Outlookįollow the tips below and you will never again have to worry about organizing emails in Outlook. Use filters and rules to easily identify important emails and delete junk with just a few clicks.